Logistic Assistant Based in Jakarta, Indonesia
Fixed Term contract 2 years
Who are we?
Oxfam is a leading aid, development and campaigning charity with a worldwide reputation for excellence and over 60 years of experience. Our purpose is to work with others to overcome suffering and find lasting solutions to poverty. Be part of a dynamic working environment.
The role:
Under direct supervision by Procurement Officer and under overall supervision of Senior Logistic Officer, Logistic Assistant will perform duties covering administration and logistics, purchasing, warehousing and distribution to provide support of Oxfam’s programmes and Oxfam’s capacity to respond to emergency.
Key Responsibilities:
Administration & Logistics
· In cooperation with Sr. Logs Officer & Finance Officer in the country office in updating records of Oxfam’ assets in the country office
· In coordination with Finance team, assisting the team on preparing payment and its documentation, collecting data from the bank, transferring money and matters related to banking that required
· Responsible in the maintenance and repairing of office premises, vehicle and all office equipments
· To assist in training partner organisations and Oxfam’ staff on logistics procedures and standards as required Purchasing
· To survey availability and source materials, equipment and supplies according to minimum quality requirements according to Oxfam procedures
· To organise the purchase of materials, equipment and supplies upon approval and against quotations according to standard Oxfam procedures Warehousing
· To establish secure and appropriate Oxfam warehousing and the correct storage of Oxfam materials, both at the emergency response programme base and in the field
· Establish and ensure the maintenance of stock record systems and procedures for stock movements
Transport
· Organise appropriate transport mechanisms for the movement of Oxfam materials to and from field sites, with regard to efficiency, cost and security
· To undertake the purchase or rental of transport for the Oxfam base and organise procedures for the management of this transport Premises
· To support the establishment of a fully equipped Oxfam base according to programme and security requirements Distribution
· To establish systems for the distribution of relief items in coordination with other programme personnel and/or partner organisations
The requirement:
· Minimum 1 years experiences in key aspect of logistic works such as purchasing, warehousing, stock control, transportation and movement of goods
· Experience in basic administration and accounting
· Good in written and spoken in Bahasa Indonesia and English
· Good negotiation and communication skills
· Computer literacy ( Microsoft Office, Internet and emails)
· Interest working with NGOs, development and humanitarian issues
· Ability to work independently with minimum supervision, sense of responsibility and initiative
· Flexibility, capacity to work under pressure and to tight deadline
· Good interpersonal skills and experience of working in small team
· Attention to detail and the ability to organize and prioritise work
· Ability to work using web based system
· Mature and professional attitude and approach
· Ability to organize and prioritize work.
· Sensitivity to gender issues
How to apply
If you believe you are the candidate we are looking for,
Please apply by send your application to jakarta@oxfam.org.uk
The closing date: 21 March 2013
Only short listed candidates will be contacted.
Fixed Term contract 2 years
Who are we?
Oxfam is a leading aid, development and campaigning charity with a worldwide reputation for excellence and over 60 years of experience. Our purpose is to work with others to overcome suffering and find lasting solutions to poverty. Be part of a dynamic working environment.
The role:
Under direct supervision by Procurement Officer and under overall supervision of Senior Logistic Officer, Logistic Assistant will perform duties covering administration and logistics, purchasing, warehousing and distribution to provide support of Oxfam’s programmes and Oxfam’s capacity to respond to emergency.
Key Responsibilities:
Administration & Logistics
· In cooperation with Sr. Logs Officer & Finance Officer in the country office in updating records of Oxfam’ assets in the country office
· In coordination with Finance team, assisting the team on preparing payment and its documentation, collecting data from the bank, transferring money and matters related to banking that required
· Responsible in the maintenance and repairing of office premises, vehicle and all office equipments
· To assist in training partner organisations and Oxfam’ staff on logistics procedures and standards as required Purchasing
· To survey availability and source materials, equipment and supplies according to minimum quality requirements according to Oxfam procedures
· To organise the purchase of materials, equipment and supplies upon approval and against quotations according to standard Oxfam procedures Warehousing
· To establish secure and appropriate Oxfam warehousing and the correct storage of Oxfam materials, both at the emergency response programme base and in the field
· Establish and ensure the maintenance of stock record systems and procedures for stock movements
Transport
· Organise appropriate transport mechanisms for the movement of Oxfam materials to and from field sites, with regard to efficiency, cost and security
· To undertake the purchase or rental of transport for the Oxfam base and organise procedures for the management of this transport Premises
· To support the establishment of a fully equipped Oxfam base according to programme and security requirements Distribution
· To establish systems for the distribution of relief items in coordination with other programme personnel and/or partner organisations
The requirement:
· Minimum 1 years experiences in key aspect of logistic works such as purchasing, warehousing, stock control, transportation and movement of goods
· Experience in basic administration and accounting
· Good in written and spoken in Bahasa Indonesia and English
· Good negotiation and communication skills
· Computer literacy ( Microsoft Office, Internet and emails)
· Interest working with NGOs, development and humanitarian issues
· Ability to work independently with minimum supervision, sense of responsibility and initiative
· Flexibility, capacity to work under pressure and to tight deadline
· Good interpersonal skills and experience of working in small team
· Attention to detail and the ability to organize and prioritise work
· Ability to work using web based system
· Mature and professional attitude and approach
· Ability to organize and prioritize work.
· Sensitivity to gender issues
How to apply
If you believe you are the candidate we are looking for,
Please apply by send your application to jakarta@oxfam.org.uk
The closing date: 21 March 2013
Only short listed candidates will be contacted.
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